'
moststudentsadmittohavinglearnedinjuniorhighschoolorinhighschoolaboutwritingbusinesslettersandaboutconventionalformatsforthem.whenitesdowntowritingthem,however,alltoomanystudentsseemnottoknowhowandtobeunwillingtolookuptheforms(orperhapstheydon'thaveareferenceaboutusingenglish).thiswebpagewaspreparedsothatyouwouldhaveaneasilyobtaineddescriptionofwhattodo.
whenabusinessthathasletterheadstationerywritesabusinessletter,thefirstpageoftheletterusespaperwiththeprintedletterheadandsueedingpages,ifany,usematchingqualityandcolorsheetswithouttheletterhead.abusinesswithverygoodqualityprintingmightgeneratetheletterheadgraphicwithanimageembeddedinawordprocessordocument.anindividualnormallywon'tuseletterheadstationeryandwon'tattempttofakeit.anattemptatletterheadthatproducesatackyresultorthatconveyspompousnessproduceseffectsthatyouwanttoavoid.
inabusinessletter,everythingthatyou"type"shouldbeinthesametypefaceandinthesamefontsize.youshoulduse"formalenglish"andyoushouldverycarefullycheckyourgrammarandspelling.youshouldarrangethingsneatly.youshouldconsidertheappearanceoftheletter"atarm'slength"aswellascloseup--usewhitespacetoproduceanattractivesheet.
inaconventionalbusinessletteryoushouldseetheseparts,inordertoptobottom:
areturnaddress
thisitemisthepostaladdressoftheauthoroftheletter.eachlineofitisleftjustified--eitheratatabstopthatputstheinformationtowardtherightsideofthepageorattheleftmargin.normallythereturnaddressisatthetopofthepage,butyoucanmoveitdownalittletoimproveover-allappearance.donotputemailaddresseshere--ifyouneedtoconveyanemailaddress,doitinthebodyoftheletter.
thedate
thisitemisthedateoftheletter.itisalignedwiththereturnaddress.formerlytherewasneverwhitespace(blanklines)betweenthereturnaddressandthedate,butsomecurrentstylesallowblanklines.
aninsideaddress
thisitemduplicateswhatgoesontheenvelope.ithastheformalnameoftheintendedrecipientoftheletterandthatperson'spostaladdress.eachlineoftheinsideaddresisleftjustifiedattheleftmargin.noemailaddressesappearhere.youcanputblanklinesbetweenthedateandtheinsideaddresstofillthepagebetterandtoimprovethe"arm'slength"appearance.
asalutation
thisitemformallyaddressestherecipient.iftheaddresseeisnotafriend,youshouldwrite"dearmr.brown:"or"dearmrs.smith:"or"dearms.jones:"or"deardr.greene:"orthelike.alettertoacloseassociatemightsay"dearmike:"or"dearsally:".
thereisatleastonelineofwhitespacebetweentheinsideaddressandthesalutation.youcanputalittlemoretoimprovetheover-allappearance.
beforethedaysofpoliticalcorrectnessalettertoananizationwouldbegin"dearsir:"or"dearsirs:"or"gentlemen:"--forexample,iftheenvelopewereaddressed"personneldirector,xyzpany,city,state"youmightdothis.thesedaysyoushouldprobablymakeanefforttogetaname,but...
本新闻共2页,当前在第1页 1 2